You’re a critical liaison between the finance department, project teams, and executive leadership.

You ensure accurate project accounting, timely data entry, and streamlined financial processes.
 
You collab well with the client service team to monitor project progress, support revenue projections, and ensure accuracy in financial records You’re responsive, detailed-oriented, loves working with numbers, and is eager to learn.
 

The Mandatories

Key Responsibilities:

1. Liaison Between Project and Finance Teams

• Ensure proper accounting of projects, including accurate revenue and expense recognition and timing.
• Act as the bridge between executive leadership, project teams, and finance for project updates and financial workflows.

2. Project Monitoring and Reporting

• Track project scope (budget/hours), usage to date, and remaining budget/hours.
• Maintain a monthly project revenue and expense report for finance teams and executive leadership.
• Facilitate accurate revenue/expense accruals for large projects to ensure consistent month-over-month results.
• Ensure projects remain profitable and on track during execution.
• Meet monthly with leadership to review project status and address potential issues.

3. Data Entry and System Management

• Accurately enter Sales Orders, Client Invoices, Purchase Orders, and Vendor Bills.
• Set up and maintain new clients, projects, and vendors in financial systems.

4. Purchase Orders (POs) and Vendor Management

• Create, review, and reconcile Purchase Orders and vendor bills for accuracy and alignment with project budgets.

5. Project Administration

• Monitor timesheets to ensure timely and accurate input.
• Address and correct timesheet errors as needed.
• Manage project closeout processes efficiently, ensuring all financial and administrative tasks are complete.

6. Revenue Management and Projections

• Support project teams by overseeing changes to revenue and process revenue adjustments as project plans evolve.
• Support the development of accurate revenue projections to assist teams and leadership in financial planning.

Key Qualifications

• Strong understanding of financial processes, including project accounting, accruals, and financial reconciliation.
• Excellent attention to detail and accuracy in data entry and reporting.
• Proficiency with financial systems, project monitoring tools, and spreadsheets for reporting purposes.
• Experience with timesheet systems, Purchase Order workflows, and vendor bill reconciliation.
• Strong organizational and time management skills to prioritize tasks and meet deadlines.
• Effective communication skills to ensure alignment across teams and stakeholders.
• Prior experience in billing coordination, finance support, or project management roles preferred.

The Perks

1. A competitive salary and 401(k) plan opportunity.
2. A solid health benefits package, all on us.
3. A stocked kegerator with rotating brews (goes well with #2).
4. Our agency wellness program. We call it Cowboy Strong.
5. Vacation policy: We all take them and love the refreshing feeling they offer, so our policy is unlimited vacay.

 

 

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